How to Write A Resignation Letter for A Job You Love

By Brian Pho | June 23, 2022 | Job Seekers

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There are many reasons why you might need to write a resignation letter. Maybe you’ve found a new job that you can’t wait to start. Or maybe you’re moving away and don’t have the time to commit to your current position. No matter what the reason, it’s important to resign in a way that leaves a good impression on your employer. Learning how to write a resignation that conveys warmth and gratitude can help you express your appreciation for your job and your employer. This blog post will discuss how to write a resignation letter for a job you love!

What is a resignation letter, and why do you need one

A resignation letter is a formal notice you give your employer that you are resigning from your job. Most resignation letters should include the date when you plan to leave and your reasons for leaving. A resignation letter is important because it provides a paper trail documenting why you left your job. This can come in handy if you decide to pursue legal action against your employer later on. On the other hand, if you want to maintain a relationship with your employer, a warm letter can help communicate why the role was important to you and how it has shaped your career

What is a resignation letter, and why do you need one

Should you write a resignation letter for a part-time job?

Yes, you should write a resignation letter for a part-time job, especially if you’ve been there for a significant amount of time. Even if your company doesn’t require a resignation letter writing, one can demonstrate your professionalism and help you maintain a relationship. At least give your employer your two weeks’ notice.

How to Write a Resignation Letter

Address your employer

Now that we’ve gone over what a resignation letter is and why you should write one, let’s get into the nitty-gritty of how to write one. First, you will want to start by addressing your employer directly. You can do this by using their first and last name or simply addressing them as “Mr. Smith” or “Ms. Jones.”

State your intention to resign

After you have addressed your employer, you will want to state your intention to resign from your position. You can do this by saying something like, “I am writing to inform you that I will be resigning from my position as Marketing Manager, effective two weeks from today.”

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Give a reason for your resignation (optional)

You may want to include a brief explanation of why you are resigning. For example, “I have accepted a position at another company that is closer to my home.” However, you are not required to give a reason for your resignation. You may also include any other logistical information you need your employer to know, like the status of certain projects, your intent to return company equipment or the location of important documents. You may also decided to have an additional conversation with your employer to discuss additional aspects of your role and your time at the company.

Express gratitude

After you have stated your intention to resign, you will want to express gratitude for the opportunity you were given to work at the company. You might say something like, “I would like to thank you for the opportunity to work at XYZ Company. I have learned a lot during my time here, and I am grateful for the experience.”

Leave on a positive note

End your letter on a positive note, such as “I wish you all the best in the future.” or “I hope to keep in touch.”


Finally, don’t forget to sign your letter!

Things to Avoid When Writing a Resignation Letter

When writing a resignation letter, you should avoid a few things. Here are a few of them:

Don’t be negative

Your letter should be positive, even if you are leaving because you hate your job. Avoid saying negative things about your employer or your co-workers. Of course if the activities they are doing are illegal then you can speak up. Otherwise if you wish to keep a relationship make sure to keep it light.

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Don’t burn bridges

It’s important to keep the door open for future opportunities. Avoid saying anything that could come back to haunt you later on.

Don’t forget the details

Make sure to include all of the important information in your letter, such as your name, position, and the date when you will be leaving, following the correct format and including all necessary information. A well-written resignation letter will leave a good impression on your employer and help you transition smoothly into your next job.

So, you’ve decided to resign from your job. Whether you’re moving on to a new opportunity or just don’t have the time to commit right now, it’s important to do so in a way that leaves a good impression on your employer. Hopefully, by reading this blog post, you now know how to write a resignation letter for a job you love!

Resignation Letter Template from a Recruiter


[Your Name]
[Your Address]
[City, State, ZIP]
[Email Address]
[Phone Number]

Dear [Recipient’s Name],

I am writing to formally resign from my position as [Your Current Position] at [Company Name]. Please accept this letter as my notice of resignation, with my last day of work being [Last Working Day, typically two weeks from the date of the letter].

I have thoroughly enjoyed my time working at [Company Name] and I am sincerely grateful for the opportunities and growth that I have experienced during my tenure here. The experience and knowledge that I have gained have been invaluable and will undoubtedly contribute to my professional development moving forward.

After careful consideration, I have made the decision to pursue a new career opportunity that aligns with my long-term goals and aspirations. This decision was not an easy one, as I have enjoyed working with such a talented and supportive team. I am confident, however, that this new opportunity will allow me to further develop my skills and contribute to my personal and professional growth.

I am committed to ensuring a smooth transition of my responsibilities to my colleagues. Over the next two weeks, I am more than willing to assist in any way possible to facilitate a seamless handover process. Furthermore, I am happy to provide any necessary information or documentation required to ensure the continued success of the [Your Current Team/Department].

I would like to take this opportunity to express my sincere appreciation for the support, guidance, and mentorship that I have received during my time at [Company Name]. I am grateful for the relationships I have built with my colleagues, which have made my time here particularly rewarding.

I would also like to extend my gratitude to you, [Recipient’s Name], for your leadership and support throughout my employment. Your guidance and expertise have been invaluable, and I have learned a great deal under your supervision.

I would be more than happy to schedule an exit interview or provide feedback to aid in the improvement and success of [Company Name] if deemed necessary.

Once again, thank you for the opportunities and experiences that I have had while working at [Company Name]. I look forward to staying in touch and potentially crossing paths again in the future.

Thank you for your understanding and support during this transition period.

Yours sincerely,

[Your Name]

Looking for some more templates? We have created 4 additional resignation letter templates ranging from generic industries to specific job titles. You can take these templates and customize them to your specific situation.

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